Procurement

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The European Medicines Agency (EMA) publishes calls for tender for the supply of goods, services and works.

Interested suppliers need to apply to an EMA procurement procedure or respond to a call for expressions of interest to be preselected as a potential candidate for restricted invitations to tender. 

The Agency is unable to respond to unsolicited calls from suppliers.

EMA publishes procurements in the following categories:

Calls for tender worth €135,000 or more

EMA is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €135,000 or more.

EMA publishes these procurements on this webpage once they have been published in the eTendering platform. 

Please follow the links to access all procurement documents which are visible and downloadable. Users need to log in to use some options on the eTendering platform, such as 'subscribing' to a procurement to receive notifications including the publication of updated documents and to ask questions related to the procurement. 

It is the tenderer’s responsibility to check for updates to the procurement documents in eTendering platform during the tendering period.

Current tenders worth €135,000 or more

TitleReferenceFull detailsClosing date

Medical and other services for current and prospective staff members of European Medicines Agency (EMA) and European Banking Authority (EBA)
 

Please visit the eTendering platform for further information and to download all documents related to this tender.

EMA/2017/02/FIMedical and other services for current and prospective staff members of EMA and EBA30/05/2017

Managed print and ancillary services
 

Please visit the eTendering platform for further information and to download all documents related to this tender.

EMA/2016/70/STManaged print and ancillary services01/06/2017

 
Calls for tender worth €15,000 - €135,000

For tenders in this range, the Agency has to follow a 'negotiated procedure' and consult at least three or five candidates, depending on the value.

EMA does not publish a plan of all tenders in this range for the coming year. It may organise calls at short notice. 

Please note that the Agency is unable to offer a mailing-list service or a notification of the launch of individual tenders.

For tenders in this range, the Agency is obliged to publish ex ante advertisements (advance notices) of individual procurements for a minimum of two weeks on this webpage, to allow suppliers to express their interest in the call for tender. Please refer to the table below for ex-ante publication of current tenders in this range.

Suppliers who wish to express their interest in any published call for tender are requested to send the following information to the contact point as stipulated in the relevant ex ante advertisement:

  • the company's name and address;
  • relevant business area;
  • title and reference of the tender of interest.

Current tenders worth €15,000 - €135,000

TitleReferenceFull detailsEnd of advertising period
Ex ante publicity of a negotiated procedure - Provision of modular exhibition solutionsEMA/2017/03/COMProvision of modular exhibition solutions05/05/2017, 12 noon UK time
Ex ante publicity of a negotiated procedure - Financial information on companies and legal entitiesEMA/2017/12/COMFinancial information on companies and legal entities27/04/2017, 12 noon UK time


Calls for expressions of interest

Calls for expressions of interest are a means of preselecting candidates who may be invited to submit tenders in response to possible future restricted invitations to tender.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 3 years. Any interested person or company can submit an application at any time during the period of validity of this list, except for the last 3 months.

EMA uses this list for contracts with an estimated value of over €60,000 but below the threshold for the Public Procurement Directive, which is:

  • €135,000 for services and supplies contracts;
  • €5,225,000 for works contracts.

Where a specific contract is to be awarded, the Agency will send the procurement documents either to all the candidates on the list, or to certain selected candidates who meet the preselection criteria for the contract.

Current calls for expressions of interest

TitleReferenceFull detailsEnd of period of validity
There are currently no calls for expression of interests


Archive

Details on closed calls for tender for the current and past two years published by EMA and previous ex ante advertisements (advance notices) remain available in the Procurement archive

Earlier tender notices are available in the TED database.

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Contact point:

Send all general enquiries on contracts and procurement to contracts@ema.europa.eu or the person indicated in the relevant notice.