Procurement

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The European Medicines Agency (EMA) publishes calls for tender for the supply of goods, services and works.

Interested suppliers need to apply to an EMA procurement procedure or respond to a call for expressions of interest to be preselected as a potential candidate for restricted invitations to tender. 

The Agency is unable to respond to unsolicited calls from suppliers.

EMA publishes procurements in the following categories:

For UK candidates or tenderers

Please be aware that after the UK’s withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the UK depending on the outcome of the negotiations.  

In case such access is not provided by legal provisions in force candidates or tenderers from the UK could be rejected from the procurement procedure.

Calls for tender worth €144,000 or more

EMA is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €144,000 or more.

EMA publishes these procurements on this webpage once they have been published in the eTendering platform.

Please follow the links to access all procurement documents which are visible and downloadable. Users need to log in to use some options on the eTendering platform, such as 'subscribing' to a procurement to receive notifications including the publication of updated documents and to ask questions related to the procurement.

It is the tenderer’s responsibility to check for updates to the procurement documents in eTendering platform during the tendering period.

Current tenders

TitleReferenceFull detailsClosing date

Courier Services

EMA/2017/24/STContract notice08/08/2018
Banking ServicesEMA/2018/07/FIContract notice17/08/2018
Removal ServicesEMA/2017/29/STContract notice21/08/2018

 

Please visit the eTendering platform for further information and to download all documents related to the published tenders.


Calls for tender worth €15,000 - €144,000

For tenders in this range, the Agency has to follow a 'negotiated procedure' and consult at least three or five candidates, depending on the value.

EMA does not publish a plan of all tenders in this range for the coming year. It may organise calls at short notice.

Please note that the Agency is unable to offer a mailing-list service or a notification of the launch of individual tenders.

For tenders in this range, the Agency is obliged to publish ex ante advertisements (advance notices) of individual procurements for a minimum of two weeks on this webpage, to allow suppliers to express their interest in the call for tender. Please refer to the table below for ex-ante publication of current tenders in this range.

Suppliers who wish to express their interest in any published call for tender are requested to send the following information to the contact point as stipulated in the relevant ex ante advertisement:

  • the company's name and address;
  • relevant business area;
  • title and reference of the tender of interest.

Current tenders 

There are currently no tenders running at this value.

Calls for expressions of interest 

Calls for expressions of interest are a means of preselecting candidates who may be invited to submit tenders in response to possible future restricted invitations to tender.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 3 years. Any interested person or company can submit an application at any time during the period of validity of this list, except for the last 3 months.

EMA uses this list for contracts with an estimated value of over €60,000 but below the threshold for the Public Procurement Directive, which is:

  • €144,000 for services and supplies contracts;
  • €5,548,000 for works contracts.

Where a specific contract is to be awarded, the Agency will send the procurement documents either to all the candidates on the list, or to certain selected candidates who meet the preselection criteria for the contract.

Current calls for expressions of interest

There are currently no calls for expression of interests.

Call for external experts (new) 

EMA may publish calls for expressions of interest for external experts when it identifies a specific need for expert opinion and advice.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 5 years. Any interested person can submit an application at any time during the period of validity of a list, except for the last 3 months.

EMA will select expert(s) from the relevant list based on the best match between the scope of the advice and the expert’s profile, as and when required.

Current calls for external experts

TitleReferenceFull detailsClosing date
IT Information Security ExpertEMA/CEI/2018-126/03/2023


Annual activities

Details on closed calls for tender for the current and past two years published by EMA and previous ex ante advertisements (advance notices) remain available in the Procurement archive.

Earlier tender notices are available in the TED database.

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Contact point:

Send all general enquiries on contracts and procurement to contracts@ema.europa.eu or the person indicated in the relevant notice.