Pay and conditions

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The European Medicines Agency (EMA) offers competitive pay and a comprehensive welfare package with additional allowances depending on staff members' personal circumstances. In addition, EMA promotes a work environment that enables its staff to enjoy a healthy work-life balance.

The conditions of employment of staff at EMA are based on the rules, principles and working conditions of the European civil service. EMA follows the Staff Regulations and the Conditions of Employment of other Servants of the European Communities.

The Agency has no permanent officials, but is staffed mainly by temporary and contract agents recruited through open selection procedures. EMA may also sometimes recruit temporary or contract agents from the reserve lists drawn up by the European Personnel Selection Office

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Temporary agents 

Temporary agent posts are classified according to nature of duties as:

  • Administrator function group (AD), comprising twelve grades from AD5 to AD16 corresponding to technical, administrative, advisory, linguistic and scientific duties;
  • Assistant function group (AST), comprising eleven grades from AST1 to AST11 corresponding to executive, technical and clerical duties;
  • Secretaries and clerks’ function group (AST/SC), comprising six grades from SC1 to SC6 corresponding to clerical and secretarial duties.

There is a basic salary scale for each grade, divided into a number of steps. 

The table below contains examples of monthly basic salaries for temporary agents for recent vacancy notices:

Function group and gradeMonthly basic salary
AST3€3,677.17
AD5€4,707.34
AD8€6,818.11


For a detailed overview of basic salaries for each grade and step, see:

Temporary agent contract last for five years with the possibility of renewal for another five years, and further renewal for an indefinite period. Temporary agents serve a probationary period of nine months.

Contract agents 

Contract agent posts are classified in four function groups (FG) corresponding to the duties and responsibilities involved, to be performed under the supervision of officials or temporary staff:

  • FG IV, comprising six grades corresponding to administrative, advisory, linguistic and equivalent technical tasks;
  • FG III, comprising five grades corresponding to executive tasks, drafting, accountancy and other equivalent technical tasks;
  • FG II, comprising four grades corresponding to clerical and secretarial tasks, office management and other equivalent tasks;
  • FG I, comprising three grades corresponding to manual and administrative support service tasks.

There is a basic salary scale for each grade, divided into a number of steps. 

The table below contains examples of monthly basic salaries for contract agents for recent vacancy notices:

Function group and gradeMonthly basic salary
FG II 4€2,077.02
FG III 8€2,659.17
FG IV 13€3,404.15


For a detailed overview of basic salaries for each grade and step, see:

The duration of these contracts varies according to the needs of the Agency, up to a maximum of five years, which can be renewed for up to further five years. EMA may also grant a second renewal for an indefinite period. Contract agents with a contract lasting one year or more serve a probationary period of six months (FG I) or nine months (FG II, III and IV).

Local cost-of-living adjustment 

Staff members' basic salary and certain allowances are subject to a local weighting (correction coefficient) to adjust it to the cost of living compared to Brussels. 

The current London weighting is 133.5% and it is reviewed on an annual basis. The weighting for the Agency's future location, Amsterdam, the Netherlands, is 108.3%.

Please consult the Eurostat and Commission websites for more information on weightings.

Allowances and benefits 

Family allowances
Type of allowanceWho may be eligible?Allowance
HouseholdStaff who are married and/or have dependent children€ 181,82 plus 2% of the basic salary monthly (subject to local weighting)
Dependent childStaff who have dependent children until 18 years of age (or 26 years of age if the child pursues further education)€ 397.29 per child monthly (subject to local weighting)
Pre-schoolStaff with children of pre-school age€ 97,05 € per child monthly (subject to local weighting)
Nursery contributionStaff with children attending nurseryContribution towards nursery costs in London. Amount depends on total household income
EducationStaff who have dependent childrenContribution towards education costs for children in primary, secondary or university education

 

Expatriation and related allowances

Type of allowanceWho may be eligible?Allowance
ExpatriationExpatriate staff16% of the total of the basic salary, household allowance and dependent child allowance
Foreign residenceStaff who are not nationals of the host Member State but do not qualify for expatriation allowance4% of the total of the basic salary, household allowance and dependent child allowance
Allowances when taking up dutiesNew staff who have to move country to take up employment at EMA
  • installation allowance to help staff settle at the place of employment
  • daily allowance intended to offset costs of temporary residence
  • reimbursement of removal expenses and initial travel to the place of employment

 

Social security
Type of benefitWho may be eligible?Benefit
Sickness and accident
insurance
All staff (family members and children may also be covered)Reimbursement towards medical costs worldwide. The scheme also covers accident, invalidity or death.
Pension
 
All staffFinal-salary pension scheme. Staff accrue 1.8% of their final salary for each year of service with 70% being the maximum final basic salary achievable.
Unemployment insuranceStaff leaving EMA who completed 6 months of uninterrupted service, did not resign and were not dismissed on disciplinary groundsA monthly allowance supplementary to national allowances

 

Deductions 

Staff pay a Community tax, which is deducted from their salaries at source. Deductions are also made for sickness and accident insurance, pensions and unemployment insurance.

Salaries are exempt from national tax. For more information, see the Protocol on the privileges and immunities of the EU.

Final remuneration package 

EMA will calculate each staff member's final pay package based on their personal circumstances, by:

  • defining the staff member's grade and step, applying the local weighting;
  • adding the relevant allowances, applying the local weighting if relevant;
  • deducting social security contributions and Community tax.

Work-life balance 

EMA aims to create and maintain a supportive and healthy work environment that enables staff members to have balance between work and personal responsibilities. It offers:

  • flexible working hours;
  • teleworking;
  • part-time working;
  • maternity and paternity leave;
  • special working arrangement for breastfeeding.

The basic annual leave entitlement is 24 days. This is in addition to EMA holidays.

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