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Procurement

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The European Medicines Agency (EMA) publishes calls for tender for the supply of goods, services and works.

Interested suppliers need to apply to an EMA procurement procedure or respond to a call for expressions of interest to be preselected as a potential candidate for restricted invitations to tender.

The Agency is unable to respond to unsolicited calls from suppliers.

Calls for tender worth €139,000 or more

EMA is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €139,000 or more.

Please follow the links to access all procurement documents which are visible and downloadable. Users need to log in to use some options on the eTendering platform, such as 'subscribing' to a procurement to receive notifications including the publication of updated documents and to ask questions related to the procurement.

It is the tenderer's responsibility to check for updates to the procurement documents in eTendering platform during the tendering period.

Please note that the deadlines shown in the table below are to be understood as local time at the location of the contracting authority (EMA). The additional information provided (i.e. +01:00 or +02:00) refers to the time difference between UTC and the actual deadline.

Ongoing tenders

Deadline Reference Title Published
30/07/2021 EMA/2021/01/TDA Real World Data Subscription 21/06/2021
EMA/2021/08/TDA DARWIN EU® Coordination Centre 04/06/2021
25/06/2021 EMA/2020/13/TDA Strengthening the Use of Real-world Data in Drug Development – Metadata and Data Quality Framework 22/04/2021

Closed for offers

Deadline Reference Title Published
28/05/2021 EMA/2020/08/SG Leadership Skills and Management Development Programs 28/04/2021
03/06/2021 EMA/2020/17/TDA Monitoring of Scientific and Medical Literature and the Entry of Relevant Information into EudraVigilance 06/04/2021
05/05/2021 EMA/2020/41/TDA Subscription of UK Healthcare Databases 02/04/2021
30/04/2021 EMA/2020/46/TDA Quality, Efficacy and Safety Studies on Medicines 12/03/2021
25/01/2021 EMA/2020/42/DED Provision of Non-residential Property Consultancy and Advice, Property Related Client Representation and Assistance and Ancillary Services for EMA Building at 30 Churchill Place, London 24/12/2020
10/02/2021 EMA/2020/24/FI Staff and Service Certification 24/12/2020
09/11/2020 EMA/2020/27/DED Provision of Non-residential Property Consultancy and Advice, Property Related Client Representation and Assistance and Ancillary Services for EMA Building at 30 Churchill Place, London 08/10/2020
20/07/2020 EMA/2020/12/TDA Real World Data Subscription 19/06/2020
25/06/2020 EMA/2019/38/LD Legal Advice, Pre-litigation and Litigation Services in Relation to Debt Recovery Matters 20/05/2020
03/07/2020 EMA/2020/02/IT Provision of External Service Providers for IT Software Development, Implementation and Maintenance Services for the Clinical Trials Information System 07/05/2020
26/05/2020 EMA/2019/28/IT The Provision of IT Software Development, Configuration, Implementation and Maintenance Services Covering Solutions Based on Microsoft, Informatica and SAP Technologies 25/03/2020
14/04/2020 EMA/2019/15/BD Data Management Services 21/02/2020
23/03/2020 EMA/2019/36/CO Databases and Other Electronic Information Sources 21/02/2020
03/03/2020 EMA/2019/18/IT Provision of External Service Providers for IT Infrastructure Administration, Security Implementation and End User Equipment and Software Management 24/12/2019
17/01/2020 EMA/2020/01/FI Banking Services 06/12/2019
24/01/2020 EMA/2019/13/IT Provision of IT Software Development, Implementation and Maintenance Services (`ESP DIMSIS II’) 04/11/2019
22/11/2019 EMA/2019/31/LD Provision of Legal Advice in Real Estate for EMA Building at 30 Churchill Place, London, under UK Law 23/10/2019
19/08/2019 EMA/2019/02/FI Banking Services 19/07/2019
03/09/2019 EMA/2019/05/DED Cleaning, Waste Management and other Related Services 18/07/2019
16/07/2019 EMA/2019/06/DED Security Services 14/06/2019
18/07/2019 EMA/2019/12/DED Reception and Switchboard Management and Hosting Services 12/06/2019
23/05/2019 EMA/2019/07/DED Catering and Hospitality Services 23/04/2019
02/05/2019 EMA/2019/09/DED Managed Print and Ancillary Services 29/03/2019
15/05/2019 EMA/2018/05/ST Supply of Temporary Agency Workers 27/03/2019
24/04/2019 EMA/2018/30/CO Drug Pipeline Database 25/03/2019
08/04/2019 EMA/2019/10/ST Medical and Other Services for Current and Prospective Staff Members of European Medicines Agency (EMA) 08/03/2019
15/04/2019 EMA/2019/01/AUD Provision of Internal Audit Support to the Internal Audit Capacity 20/02/2019
22/11/2018 EMA/2018/04/ST Medical and other Services for Current and Prospective Staff Members 20/10/2018
17/09/2018 EMA/2018/10/DED Provision of property development and property management consultancy and advisory services and facilities consultancy and advisory services for the EMA in the Netherlands. 17/08/2018
21/08/2018 EMA/2017/29/ST Removal Services 18/07/2018
17/08/2018 EMA/2018/07/FI Banking Services 12/07/2018
08/08/2018 EMA/2017/24/ST Courier Services 03/07/2018
28/06/2018 EMA/2018/08/LD Legal advice in relation to EU staff matters 15/05/2018
26/04/2018 EMA/2017/23/ST Offsite document storage and ancillary services 20/03/2018
05/04/2018 EMA/2017/15/ST Hotel and Travel Booking Service 27/02/2018
03/04/2018 EMA/2017/30/SV Outsourced IT Service Desk 23/02/2018
19/03/2018 EMA/2017/20/ST Move Management Services 16/02/2018
06/02/2018 EMA/2017/09/PE Efficacy and safety studies on medicines. 14/12/2017
06/11/2017 EMA/2017/17/ST. Supply of temporary workers. 29/09/2017
30/05/2017 EMA/2017/02/FI. Medical and other services for current and prospective staff members of European Medicines Agency (EMA) and European Banking Authority (EBA). 22/04/2017
01/06/2017 EMA/2016/70/ST. Managed print and ancillary services EMA/2016/70/ST. 22/04/2017
02/02/2017 EMA/2016/64/ST. Travel management services. 03/01/2017
10/11/2016 EMA/2016/28/SG. Provision of syndicated work area recovery site. 08/10/2016
26/08/2016 EMA/2016/03/HR. Provision of learning and development activities for personal development and management skills learning. 27/07/2016
25/07/2016 EMA/2016/40/HR. Supply of temporary workers for scientific roles. 22/06/2016
23/05/2016 EMA/2016/18/HR. Language training and testing. 20/04/2016
19/05/2016 EMA/2016/12/COM. e-Book platforms. 14/04/2016
18/04/2016 EMA/2016/11/COM. Databases and other electronic information sources - 4 lots. 12/03/2016
12/02/2016 EMA/2015/51/PH. European primary and/or secondary care medical database - EMA/2015/51/PH. 11/12/2015
08/04/2016 EMA/2015/46/IS. Business continuity consultancy - EMA/2015/46/IS. 28/10/2015
04/11/2015 EMA/2015/48/IS. Non-residential property consultancy, property-related client representation and assistance and ancillary services - EMA/2015/48/IS. 26/09/2015
16/10/2015 EMA/2014/59/IT. External service providers for the development, implementation and maintenance of software and information systems (ESP-DIMSIS) - EMA/2014/59/IT. 28/08/2015
18/09/2015 EMA/2015/30/IS. Insurance brokerage service - EMA/2015/30/IS. 12/08/2015
05/02/2016 EMA/2015/17/IS. Environmental management consultancy - EMA/2015/17/IS. 21/07/2015
06/07/2015 EMA/2015/10/IT. Provision of colocation services, Internet service provision (ISP) services and support - EMA/2015/10/IT. 29/05/2015
24/08/2015 EMA/2015/02/IS. Catering consultancy - EMA/2015/02/IS. 02/04/2015
27/04/2015 EMA/2014/52/IS. Cashless payment system - EMA/2014/52/IS. 18/03/2015

Please visit the eTendering platform for further information and to download all documents related to the published tenders.

 

External tenders

In addition to EMA tenders, you will find in this section the tender opportunities published by the other EU Agencies reporting to the ENVI Committee of the European Parliament: European Centre for Disease Prevention and Control (ECDC), European Environment Agency (EEA), European Food and Safety Authority (EFSA), European Chemicals Agency (ECHA).

Deadline Body Reference Title Published
01/07/2021 EEA EEA/DIS/R0/21/007 Services Supporting the EEA Activities in the Context of the EEA-RTD SLA on Mainstreaming GEOSS Data Sharing and Management Principles in Support of Europe's Environment 28/05/2021
01/07/2021 ECDC OJ/2021/DPR/12924 Vaccine Effectiveness, Burden and Impact Studies (VEBIS) of Covid-19 and Influenza 18/05/2021
05/07/2021 ECDC OJ/2021/DPR/23669 Scientific Support to Data Analysis and Coordination Activities of the European Surveillance of Antimicrobial Consumption Network (ESAC-Net) 28/05/2021
04/08/2021 EEA EEA/COM/21/006 Consultancy Services in the Area of Web User Experience, Design Systems and Web Content Management to the European Environment Agency 02/06/2021
05/08/2021 EFSA OC/EFSA/SCER/2021/08 Exploring the Use of Artificial Intelligence (AI) for Extracting and Integrating Data obtained through New Approach Methodologies (NAMs) for Chemical Risk Assessment 04/06/2021
20/08/2021 EEA EEA/DIS/R0/21/013 Copernicus Land Monitoring Service High Resolution Layer - Vegetated Land Cover Component 14/06/2021
25/08/2021 EFSA OC/EFSA/ED/2021/02 Development of a Scientific Project on Advancing the Environmental Risk Assessment of Non-target Arthropods for Plant Protection Products by Accounting for the Impact on Ecosystem Services and on the Ecological Function 08/06/2021
03/09/2021 EFSA OC/EFSA/SCER/2021/03 Characterisation of Human Variability in Toxicodynamics: Towards the Development of Quantitative Adverse Outcome Pathways (qAOPs) 18/06/2021
07/05/2023 ECDC CEI/2019/RMC/11165 Editing and Proofreading, and Rapporteur Services 07/08/2019

Please visit the eTendering platform for further information and to download all documents related to the published tenders.

 

Calls for tender worth €15,000 - €139,000

For tenders in this range, the Agency has to follow a 'negotiated procedure' and consult at least three or five candidates, depending on the value.

EMA does not publish a plan of all tenders in this range for the coming year. It may organise calls at short notice.

Please note that the Agency is unable to offer a mailing-list service or a notification of the launch of individual tenders.

For tenders in this range, the Agency is obliged to publish ex ante advertisements (advance notices) of individual procurements for a minimum of two weeks on this webpage, to allow suppliers to express their interest in the call for tender. Please refer to the table below for ex-ante publication of current tenders in this range.

Suppliers who wish to express their interest in any published call for tender are requested to send the following information to the contact point as stipulated in the relevant ex ante advertisement:

  • the company's name and address;
  • relevant business area;
  • title and reference of the tender of interest.

Ongoing tenders

There are currently no calls for expression of interests.

Calls for expressions of interest

Calls for expressions of interest are a means of preselecting candidates who may be invited to submit tenders in response to possible future restricted invitations to tender.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 3 years. Any interested person or company can submit an application at any time during the period of validity of this list, except for the last 3 months.

EMA uses this list for contracts with an estimated value of over €60,000 but below the threshold for the Public Procurement Directive, which is:

  • €139,000 for services and supplies contracts;
  • €5,350,000 for works contracts.

Where a specific contract is to be awarded, the Agency will send the procurement documents either to all the candidates on the list, or to certain selected candidates who meet the preselection criteria for the contract.

Ongoing tenders

There are currently no calls for expression of interests.

Call for external experts

EMA may publish calls for expressions of interest for external experts when it identifies a specific need for expert opinion and advice.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 5 years. Any interested person can submit an application at any time during the period of validity of a list, except for the last 3 months.

EMA will select expert(s) from the relevant list based on the best match between the scope of the advice and the expert's profile, as and when required.

Current calls for external experts

DeadlineReferenceTitlePublished

There are currently no calls for expressions of interest for external experts.

 

Procurement reports

Details on closed calls for tender for the current and past two years published by EMA and previous ex ante advertisements (advance notices) remain available in the Procurement archive.

Earlier tender notices are available in the TED database.

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