Procurement

The European Medicines Agency (EMA) publishes calls for tender for the supply of goods, services and works.

Interested suppliers need to apply to an EMA procurement procedure or respond to a call for expressions of interest to be preselected as a potential candidate for restricted invitations to tender.

The Agency is unable to respond to unsolicited calls from suppliers.

• Procurement archive

EMA is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing public procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €15,000 or more.

You can filter for the type of procurement procedure on the eTendering platform:

• Tenders worth €140,000 or more
• Tenders worth €15,000 - €140,000

Tenders worth €140,000 or more

EMA usually follows an open procedure for tenders worth €140,000 or more.

EMA may also publish a prior information notice (PIN) to indicate that it intends to launch an open call for tenders in the future.

Publishing a PIN in no way implies an obligation for EMA to follow up with a procurement procedure.

Tenders worth €15,000 - €140,000

EMA follows a negotiated procedure for tenders worth €15,000 - €140,000.

This involves publishing ex-ante advertisements (advance notices) of individual tenders for a minimum of two weeks. These allow suppliers to express their interest in a specific negotiated procedure.

EMA will then invite at least three or five candidates to submit an offer, depending on the value of the tender.

To express interest in a published call, you should:

• Create an account for the eTendering platform
• Select the relevant call
• Click on “Express interest” and fill in all requested information

You will receive an acknowledgement of registration after submitting your information.

Registration of your interest to participate in a negotiated procedure entails no obligation for EMA to send you an invitation to tender or to award you a contract.

Ongoing tenders published on the European Commissions funding and tender portal

The reference of an ex-ante advertisement ends with "-ExA". The reference of a prior information notice ends with "-PIN".

Any information included on the EMA website in the present section “EMA tender opportunities” serves only as a means of re-directing tenderers to the eTendering platform. It shall not be construed in any way as being an advertising measure within the meaning of point 5 of Annex I to the Regulation (EU, Euratom) 2018/1046 (‘Financial Regulation’), nor as forming part of the procurement documentation within the meaning of point 16.1 of Annex I to the Financial Regulation.

Solely the eTendering platform is used for the publication of all the procurement documentation concerning EMA calls for tenders worth €140,000 or more. This includes the contract notices and the deadline for submission of tenders.

It is your responsibility to check for updates to the procurement documents available on the eTendering platform during the tendering period.

EMA sometimes runs preliminary market consultations to understand certain aspects of relevant market segments and to help identify interested organisations and their capabilities, in preparation for future calls for tender. 

These consultations use an online survey format.

Responding provides helpful information to EMA. It does not imply any form of commitment between EMA and the responder. 

Current market consultations

Calls for expressions of interest are a means of preselecting candidates who may be invited to submit tenders in response to possible future restricted invitations to tender.

Upon examination of the applications, EMA draws up a list of potential contractors valid for 3 years. Any interested person or company can submit an application at any time during the period of validity of this list, except for the last 3 months.

EMA uses this list for contracts with an estimated value of over €60,000 but below the threshold for the Public Procurement Directive, which is:

• €140,000 for services and supplies contracts;
• €5,382,000 for works contracts.

Where a specific contract is to be awarded, EMA will send the procurement documents either to all the candidates on the list, or to certain selected candidates who meet the preselection criteria for the contract.

There are currently no calls for expressions of interest.

EMA may publish calls for expressions of interest for external experts when it identifies a specific need for expert opinion and advice.

Upon examination of the applications, EMA draws up a list of potential contractors valid for 5 years. Any interested person can submit an application at any time during the period of validity of a list, except for the last 3 months.

EMA will select expert(s) from the relevant list based on the best match between the scope of the advice and the expert's profile, as and when required.

There are currently no calls for expressions of interest for external experts.

In addition to EMA tenders, you will find in this section the tender opportunities published by the other EU Agencies reporting to the ENVI Committee of the European Parliament: European Centre for Disease Prevention and Control (ECDC), European Environment Agency (EEA), European Food and Safety Authority (EFSA), European Chemicals Agency (ECHA) and European Health and Digital Executive Agency (HaDEA).

You can access their tender opportunities on the eTendering platform:

• ECDC tenders
• EEA tenders
• EFSA tenders
• ECHA tenders
• HaDEA tenders

Details on closed calls for tender for the current and past two years published by EMA and previous ex ante advertisements (advance notices) remain available in the Procurement archive.

Earlier tender notices are available in the TED database.