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Procurement

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The European Medicines Agency (EMA) publishes calls for tender for the supply of goods, services and works.

Interested suppliers need to apply to an EMA procurement procedure or respond to a call for expressions of interest to be preselected as a potential candidate for restricted invitations to tender.

The Agency is unable to respond to unsolicited calls from suppliers.

Calls for tender worth €139,000 or more

EMA is part of the Tenders Electronic Daily (TED) database, an eTendering platform for managing procurement procedures. This platform publishes the procurement documents and manages questions and answers for procurements with a value of €139,000 or more.

Please follow the links to access all procurement documents which are visible and downloadable. Users need to log in to use some options on the eTendering platform, such as 'subscribing' to a procurement to receive notifications including the publication of updated documents and to ask questions related to the procurement.

It is the tenderer's responsibility to check for updates to the procurement documents in eTendering platform during the tendering period.

Ongoing tenders

Deadline Reference Title Published
25/06/2020 12:00:59 +02:00 EMA/2019/38/LD Legal Advice, Pre-litigation and Litigation Services in Relation to Debt Recovery Matters 20/05/2020
03/07/2020 12:00:59 +02:00 EMA/2020/02/IT Provision of External Service Providers for IT Software Development, Implementation and Maintenance Services for the Clinical Trials Information System 07/05/2020

Closed for offers

Deadline Reference Title Published
26/05/2020 12:00:59 +02:00 EMA/2019/28/IT The Provision of IT Software Development, Configuration, Implementation and Maintenance Services Covering Solutions Based on Microsoft, Informatica and SAP Technologies 25/03/2020
14/04/2020 12:00:59 +02:00 EMA/2019/15/BD Data Management Services 21/02/2020
23/03/2020 12:00:59 +01:00 EMA/2019/36/CO Databases and Other Electronic Information Sources 21/02/2020
03/03/2020 12:00:59 +01:00 EMA/2019/18/IT Provision of External Service Providers for IT Infrastructure Administration, Security Implementation and End User Equipment and Software Management 24/12/2019
17/01/2020 12:00:59+01:00 EMA/2020/01/FI Banking Services 06/12/2019
24/01/2020 12:00:59 +01:00 EMA/2019/13/IT Provision of IT Software Development, Implementation and Maintenance Services (`ESP DIMSIS II’) 04/11/2019
22/11/2019 12:00:59 +01:00 EMA/2019/31/LD Provision of Legal Advice in Real Estate for EMA Building at 30 Churchill Place, London, under UK Law 23/10/2019
19/08/2019 12:00:59 +02:00 EMA/2019/02/FI Banking Services 19/07/2019
03/09/2019 12:00:59 +02:00 EMA/2019/05/DED Cleaning, Waste Management and other Related Services 18/07/2019
16/07/2019 12:00:59 +02:00 EMA/2019/06/DED Security Services 14/06/2019
18/07/2019 12:00:59 +02:00 EMA/2019/12/DED Reception and Switchboard Management and Hosting Services 12/06/2019
23/05/2019 12:00:59 +02:00 EMA/2019/07/DED Catering and Hospitality Services 23/04/2019
02/05/2019 12:00:59 +02:00 EMA/2019/09/DED Managed Print and Ancillary Services 29/03/2019
15/05/2019 12:00:59 +02:00 EMA/2018/05/ST Supply of Temporary Agency Workers 27/03/2019
24/04/2019 12:00:59 +02:00 EMA/2018/30/CO Drug Pipeline Database 25/03/2019
08/04/2019 12:00:00 +02:00 EMA/2019/10/ST Medical and Other Services for Current and Prospective Staff Members of European Medicines Agency (EMA) 08/03/2019
15/04/2019 12:00:00 +02:00 EMA/2019/01/AUD Provision of Internal Audit Support to the Internal Audit Capacity 20/02/2019
22/11/2018 12:00:00 +01:00 EMA/2018/04/ST Medical and other Services for Current and Prospective Staff Members 20/10/2018
17/09/2018 12:00:00 +02:00 EMA/2018/10/DED Provision of property development and property management consultancy and advisory services and facilities consultancy and advisory services for the EMA in the Netherlands. 17/08/2018
21/08/2018 12:00:00 +02:00 EMA/2017/29/ST Removal Services 18/07/2018
17/08/2018 12:00:00 +02:00 EMA/2018/07/FI Banking Services 12/07/2018
08/08/2018 12:00:00 +02:00 EMA/2017/24/ST Courier Services 03/07/2018
28/06/2018 12:00:00 +02:00 EMA/2018/08/LD Legal advice in relation to EU staff matters 15/05/2018
26/04/2018 12:00:00 +02:00 EMA/2017/23/ST Offsite document storage and ancillary services 20/03/2018
05/04/2018 12:00:00 +02:00 EMA/2017/15/ST Hotel and Travel Booking Service 27/02/2018
03/04/2018 12:00:00 +02:00 EMA/2017/30/SV Outsourced IT Service Desk 23/02/2018
19/03/2018 12:00:00 +01:00 EMA/2017/20/ST Move Management Services 16/02/2018
06/02/2018 12:00:00 +01:00 EMA/2017/09/PE Efficacy and safety studies on medicines. 14/12/2017
06/11/2017 12:00:00 +01:00 EMA/2017/17/ST. Supply of temporary workers. 29/09/2017
30/05/2017 12:00:00 +02:00 EMA/2017/02/FI. Medical and other services for current and prospective staff members of European Medicines Agency (EMA) and European Banking Authority (EBA). 22/04/2017
01/06/2017 12:00:00 +02:00 EMA/2016/70/ST. Managed print and ancillary services EMA/2016/70/ST. 22/04/2017
02/02/2017 12:00:00 +01:00 EMA/2016/64/ST. Travel management services. 03/01/2017
10/11/2016 12:00:00 +01:00 EMA/2016/28/SG. Provision of syndicated work area recovery site. 08/10/2016
26/08/2016 12:00:00 +02:00 EMA/2016/03/HR. Provision of learning and development activities for personal development and management skills learning. 27/07/2016
25/07/2016 12:00:00 +02:00 EMA/2016/40/HR. Supply of temporary workers for scientific roles. 22/06/2016
23/05/2016 12:00:00 +02:00 EMA/2016/18/HR. Language training and testing. 20/04/2016
19/05/2016 12:00:00 +02:00 EMA/2016/12/COM. e-Book platforms. 14/04/2016
18/04/2016 12:00:00 +02:00 EMA/2016/11/COM. Databases and other electronic information sources - 4 lots. 12/03/2016
12/02/2016 12:00:00 +01:00 EMA/2015/51/PH. European primary and/or secondary care medical database - EMA/2015/51/PH. 11/12/2015
08/04/2016 12:00:00 +02:00 EMA/2015/46/IS. Business continuity consultancy - EMA/2015/46/IS. 28/10/2015
04/11/2015 12:00:00 +01:00 EMA/2015/48/IS. Non-residential property consultancy, property-related client representation and assistance and ancillary services - EMA/2015/48/IS. 26/09/2015
16/10/2015 12:00:00 +02:00 EMA/2014/59/IT. External service providers for the development, implementation and maintenance of software and information systems (ESP-DIMSIS) - EMA/2014/59/IT. 28/08/2015
18/09/2015 12:00:00 +02:00 EMA/2015/30/IS. Insurance brokerage service - EMA/2015/30/IS. 12/08/2015
05/02/2016 12:00:00 +01:00 EMA/2015/17/IS. Environmental management consultancy - EMA/2015/17/IS. 21/07/2015
06/07/2015 12:00:00 +02:00 EMA/2015/10/IT. Provision of colocation services, Internet service provision (ISP) services and support - EMA/2015/10/IT. 29/05/2015
24/08/2015 12:00:00 +02:00 EMA/2015/02/IS. Catering consultancy - EMA/2015/02/IS. 02/04/2015
27/04/2015 12:00:00 +02:00 EMA/2014/52/IS. Cashless payment system - EMA/2014/52/IS. 18/03/2015

Please visit the eTendering platform for further information and to download all documents related to the published tenders.

 

External tenders

In addition to EMA tenders, you will find in this section the tender opportunities published by the other EU Agencies reporting to the ENVI Committee of the European Parliament: European Centre for Disease Prevention and Control (ECDC), European Environment Agency (EEA), European Food and Safety Authority (EFSA), European Chemicals Agency (ECHA).

Deadline Body Reference Title Published
01/06/2020 14:30:59+02:00 EFSA OC/EFSA/SCER/2020/01 Food and Feed Safety Crises Preparedness 06/04/2020
15/06/2020 14:30:59 +02:00 EFSA OC/EFSA/ALPHA/2020/01 Evidence-based Online Characterisation of Animal Diseases 14/04/2020
22/06/2020 14:30:59 +02:00 EFSA OC/EFSA/LA/2020/01 Certification Services 14/04/2020
07/09/2020 16:00:59 +02:00 ECDC OJ/2020/DPR/11567 External Quality Assessment of Performance of Laboratories Participating in European Antimicrobial Resistance Surveillance Network (EARS-Net) 27/05/2020
07/05/2023 23:59:59 +02:00 ECDC CEI/2019/RMC/11165 Editing and Proofreading, and Rapporteur Services 07/08/2019

Please visit the eTendering platform for further information and to download all documents related to the published tenders.

 

Calls for tender worth €15,000 - €139,000

For tenders in this range, the Agency has to follow a 'negotiated procedure' and consult at least three or five candidates, depending on the value.

EMA does not publish a plan of all tenders in this range for the coming year. It may organise calls at short notice.

Please note that the Agency is unable to offer a mailing-list service or a notification of the launch of individual tenders.

For tenders in this range, the Agency is obliged to publish ex ante advertisements (advance notices) of individual procurements for a minimum of two weeks on this webpage, to allow suppliers to express their interest in the call for tender. Please refer to the table below for ex-ante publication of current tenders in this range.

Suppliers who wish to express their interest in any published call for tender are requested to send the following information to the contact point as stipulated in the relevant ex ante advertisement:

  • the company's name and address;
  • relevant business area;
  • title and reference of the tender of interest.

Ongoing tenders

DeadlineReferenceTitlePublished
03/06/2020 PDF iconEMA/2020/16/FI Value Added Tax (VAT) Consultancy Services18/05/2020

 

Calls for expressions of interest

Calls for expressions of interest are a means of preselecting candidates who may be invited to submit tenders in response to possible future restricted invitations to tender.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 3 years. Any interested person or company can submit an application at any time during the period of validity of this list, except for the last 3 months.

EMA uses this list for contracts with an estimated value of over €60,000 but below the threshold for the Public Procurement Directive, which is:

  • €139,000 for services and supplies contracts;
  • €5,350,000 for works contracts.

Where a specific contract is to be awarded, the Agency will send the procurement documents either to all the candidates on the list, or to certain selected candidates who meet the preselection criteria for the contract.

Ongoing tenders

DeadlineReferenceTitlePublished
There are currently no calls for expression of interests.

Call for external experts

EMA may publish calls for expressions of interest for external experts when it identifies a specific need for expert opinion and advice.

Upon examination of the applications, the Agency draws up a list of potential contractors valid for 5 years. Any interested person can submit an application at any time during the period of validity of a list, except for the last 3 months.

EMA will select expert(s) from the relevant list based on the best match between the scope of the advice and the expert's profile, as and when required.

Current calls for external experts

DeadlineReferenceTitlePublished
26/03/2023IT Information security expert10/07/2019
 
DeadlineReferenceTitlePublished
28/05/2023 PDF iconArchitect/Building engineer expert 10/09/2019

Procurement reports

Details on closed calls for tender for the current and past two years published by EMA and previous ex ante advertisements (advance notices) remain available in the Procurement archive.

Earlier tender notices are available in the TED database.

Related content

RSS feeds: Procurement

Related EU legislation

Contact point

Send all general enquiries on contracts and procurement to contracts@ema.europa.eu or the person indicated in the relevant notice.

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