EMA publishes calls for tenders for the supply of goods, services and works.
Interested suppliers can apply to an EMA procurement procedure.
They can also respond to a call for expression of interest for external experts.
EMA uses the EU Funding & Tenders Portal and the EU Official Journal to provide information on procurement procedures and ex ante (advance notice) advertisements.
EMA does not currently award grants, except for those related to the African Medicines Agency (AMA).
For more information about EMA, see:
EMA may publish calls for expression of interest for external experts when it identifies a specific need for expert opinion and advice.
EMA examines applications and draws up a list of potential contractors. This list is valid for 5 years.
Any interested person can submit an application at any time during the period of validity of a list, except for the last 3 months.
EMA will select expert(s) from the relevant list based on the best match between the scope of the advice and the expert's profile, as and when required.
EMA is accepting applications from experts interested in joining our new expert pool supporting scientific and regulatory activities.
We are looking for expertise in areas such as:
You can apply for this open call via the EU funding and tenders portal:
EMA pays experts when they are involved in specific activities. The nature of these activities determines remuneration as well as time commitment.
Remuneration is based on a fixed fee of 450 Euro per day worked on an activity.
Individual contracts duration is up to three years.
The number of days remunerated is fixed for most activities, as outlined in the table below (this information is subject to change):
| Activity | Time commitment |
|---|---|
| Mentoring and on-the-job training | Up to 20 days |
| Design of learning element | 0.5 day |
| Development of learning element | 3 days |
| Delivery of live session (webinar of face-to-face) | 0.5 day |
| Production / recording of online training | 1 day |
| Subject matter expert quality review of learning element | 0.5 day |
| Supplementary review of scientific documentation | Up to 2 days |
| Providing support to the EMA secretariat's scientific activities related to medicines development, evaluation, authorisation and supervision | Up to 12 days per procedure |
| Providing ad-hoc input or advice in writing on a scientific or regulatory matter, at the request of EMA or its committees, working party or other expert group | 1 day |
| Providing ad-hoc input or advice on a scientific or regulatory matter at a discussion or meeting, at the request of EMA or its committees, working party or other expert group | 0.5 day |
Experts with the following professional profiles can apply:
You need to meet the following eligibility criteria:
For more information, see:
EMA is accepting applications for this call for expression of interest until 30 December 2030.
You can use the guidance below to help with your application:
For queries, you can contact expertselection@ema.europa.eu.
If you encounter technical issues with the application, you can raise a ticket via EMA's Service Desk or call +31 (0)88 781 8520.
This procedure is based on the provisions of Article 237 of the EU Financial Regulation and Article 93 of the EMA Financial Regulation. This call is directed only to natural persons. Any expressions of interest by applicants are to be submitted in accordance with the rules set out in this call.
The aim of this call is to establish a list of external experts for two groups:
Please consult the Administrative information and all Annexes for detailed information on the scope of the call, overview of the procedure, exclusion, eligibility and selection criteria, application process and conditions for appointment.
All the files are accessible by following the below link to the EU Funding & Tenders Portal:
The call for applicants for positions of experts remains open until 2029.
Applicants may submit an expression of interest at any time prior to the last three months of validity of the list of available experts (5 years from the date of its publication).
Please be informed that due to a technical issue the call status in the EU Funding & Tenders Portal is displayed as closed. Please disregard this information. The call is open for submissions.
The Commission Implementing Decision (EU) 2025/1324 amending Implementing Decision (EU) 2019/1396 as regards certain administrative aspects related to expert panels and as regards the designation of an additional expert panel in the field of medical devices was published on 7 July 2025. This Decision introduces a new expert panel on Paediatrics and rare diseases.
A corrigendum to the current call for expression of interest for medical devices and in vitro diagnostic (IVD) medical devices experts has now been published on the EU Funding & Tenders portal: please refer to the Annex 1 Technical Specifications Medical Devices Experts for Lot 1. The call remains open for submissions at any time. Please note that experts who applied to the previous version of the call will need to re-apply if they wish to be considered for inclusion in this new panel.
EMA and the European Commission’s Directorate-General for International Partnerships (INTPA) have agreed to work together to help set up the African Medicines Agency (AMA).
As part of this agreement, EMA can give grants to support certain activities, in line with relevant EU rules.
Currently, EMA can only give grants through this agreement.
This agreement runs until November 2027.
For more information, see:
EMA primarily uses open procedures for tenders worth €140,000 or more. All economic operators with EU market access may participate in open procedures.
For tenders below €140,000, EMA applies negotiated procedures. This means EMA invites candidates to submit an offer. The number of invitees depend on the value of the tender:
EMA invites at least one candidate to submit an offer. A direct invitation is sent with no advance publicity.
EMA publishes an ex ante publicity on the Funding & Tenders Portal. It then invites at least three candidates to submit an offer.
EMA publishes an ex ante publicity on the Funding & Tenders Portal. It then invites at least five candidates to submit an offer.
Current valid amounts can be found under Article 4 of Directive 2014/24/EU.
To express interest in a published call, start by creating an account for the Funding & Tenders Portal. Then select the relevant call and click on 'Express interest' and fill in the requested information.
After submitting your information, you will receive an acknowledgement of registration.
Please note that EMA is not obligated to invite you to tender or award you a contract after you have expressed interest to participate in a negotiated procedure.
Details on closed calls for tender that EMA publishes and previous ex ante advertisements (advance notices) are available in the procurement archive and in the TED database.
An update log is available to show the date and summary of changes to this webpage. It does not include updates to linked documents or minor edits like typos or broken link fixes.
The tracking of updates begins in April 2026.
22 April 2024
'Calls for external experts' section updated to add more information under the expandable panel on 'Open call for scientific and regulatory experts'. This includes details on call deadline, available guidance, remuneration per activity, and who can join the related expert pool.