Central register of data processing records
The European Medicines Agency (EMA) maintains a central register of records on its personal data processing activities. This is a legal obligation under Art 31 of Regulation (EU) 2018/1725, the data protection regulation applicable to European Union institutions.
The records contain general information on the data processing activities, including the:
- name and contact details of the controller, the Data Protection Officer and, if applicable, the processor, the co-controller(s) and the joint controller(s);
- purposes of processing;
- categories of data subjects and personal data;
- categories of recipients to whom personal data is disclosed;
- transfers of personal data to a third country or international organisation and suitable safeguards, if applicable;
- envisaged time limits for erasure of the different categories of data;
- technical and organisational data protection security measures.
EMA updates the central register as and when necessary.
For more information on how EMA collects and uses personal data, see its general privacy statement.
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Records of data processing activity for the user test of the Critical Medical Device Shortages (CMDS) system (PDF/102.44 KB) (new)
First published: 04/09/2023
EMA/335710/2023 -
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Records of data processing activity for the publication of contact details of industry representatives in Agile teams (PDF/111.06 KB)
First published: 18/08/2023
EMA/349401/2023 -
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Records of data processing activity for WebEx (PDF/156.42 KB)
First published: 04/07/2023
EMA/304030/2023 -
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Records of data processing activity for the electronic EMA newsletters published via Newsroom (PDF/186.02 KB)
First published: 30/06/2023
EMA/301503/2023 -
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Records of data processing activity for the user test of the Critical Medical Device Shortages (CMDS) system (PDF/123.29 KB)
First published: 29/06/2023
EMA/217863/2023 -
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Records of data processing activity for MS Suite (PDF/245.6 KB)
First published: 22/05/2023
EMA/188186/2023 -
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Records of data processing activity for ServiceNow (PDF/174.77 KB)
First published: 03/05/2023
EMA/123947/2023 -
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Records of data processing for Data Analysis and Real World Interrogation Network (DARWIN EU®) (PDF/148.36 KB)
First published: 30/03/2023
EMA/51069/2023 -
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Records of data processing activity relating to staff engagement surveys (public) (PDF/112.41 KB)
First published: 27/03/2023
EMA/599777/2020 -
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Records of data processing activity for the use of Microsoft Edge (PDF/154.78 KB)
First published: 20/03/2023
EMA/123800/2023 -
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Records of data processing activity for the use of Microsoft Intune (PDF/148.6 KB)
First published: 20/03/2023
EMA/124005/2023 -
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Records of data processing activity (public) for the EMA intranet (PDF/138.12 KB)
First published: 15/03/2023
EMA/789752/2022 -
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Records of data processing activity regarding the European Union (EU) Metadata Catalogue (public) (PDF/160.22 KB)
First published: 13/03/2023
EMA/110797/2023 -
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Record of data processing activity for reporting fraud and irregularities (public) (PDF/115.05 KB)
First published: 25/01/2023
EMA/905306/2022 -
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Records of data processing activity for training using virtual reality EMA/75747/2022 (PDF/153.09 KB)
First published: 24/01/2023
EMA/112992/2022 -
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Records of data processing activity for the Network Portfolio website (PDF/99.45 KB)
First published: 23/01/2023
EMA/945990/2022 -
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Records of data processing activity (public) regarding the processing of personal data in the Clinical Trials Information System (CTIS) (PDF/152.62 KB)
First published: 28/11/2022
EMA/704295/2022 -
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Records of data processing activity for the raw data proof-of-concept pilot (PDF/119.8 KB)
First published: 28/10/2022
EMA/716437/2022 -
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Record of data processing activity for Interactive Regulatory Information System (IRIS) (public) (PDF/129.01 KB)
First published: 08/09/2022
Last updated: 20/07/2023
EMA/338096/2023 -
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Record of data processing activity EMA IT Security Operations Centre (SOC) (PDF/115.3 KB)
First published: 09/08/2022
EMA/684879/2022 -
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Records of data processing activity for the certification of medicinal products (PDF/143.41 KB)
First published: 28/06/2022
EMA/185307/2022 -
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Records of data processing activity of personal data in the context of public procurement procedures (public) (PDF/148.3 KB)
First published: 24/06/2022
Last updated: 20/09/2022
EMA/573064/2022 -
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Record of data processing activity regarding hotel and travel bookings (public) (PDF/112.14 KB)
First published: 24/06/2022 -
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Records of data processing activity for testimonials for career page (public) (PDF/142.28 KB)
First published: 24/06/2022 -
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Records of data processing activity for planned presence in EMA's office building (public) (PDF/135.43 KB)
First published: 07/06/2022
EMA/569172/2022 -
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Records of data processing activity (public) for the processing of the contact points of scientific committees (CXMP) members/alternates’ for internal use by the same committees (PDF/133.65 KB)
First published: 11/03/2022
EMA/123714/2022 -
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Records of data processing activity for Clinical data publication website (PDF/117.59 KB)
First published: 14/10/2021
EMA/577572/2021 -
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Records of data processing activity for personal data of staff or external experts processed in a procurement procedure (PDF/117.26 KB)
First published: 17/08/2021
EMA/486119/2020 -
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Records of data processing activity (public) for the Union Product Database (PDF/163.43 KB)
First published: 03/08/2021
EMA/318484/2021 -
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Record of data processing activity (public) for video-surveillance (CCTV) system (PDF/204.75 KB)
First published: 02/08/2021
Last updated: 03/04/2023
EMA/351947/2021 -
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Records of data processing activity (public) Industry Single Point of Contact (i-SPOC) reporting system (PDF/130.83 KB)
First published: 15/07/2021
EMA/247394/2020 -
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Records of data processing activity for user research for the design of the restricted area of the Union Product Database (PDF/132.24 KB)
First published: 15/06/2021
EMA/169242/2021 -
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Records of data processing activity regarding Small and Medium Enterprises (SME) status applications submitted by natural persons (PDF/99.8 KB)
First published: 27/05/2021
EMA/49053/2021 -
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Records of data processing activity for the handling the contribution towards commuting costs (public) (PDF/155.43 KB)
First published: 07/04/2021
EMA/2681/2021 -
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Records of data processing activity(public): Workstation ergonomics including expectant and new mothers in the context of Health & Safety of staff and contractors (PDF/154.64 KB)
First published: 22/02/2021
Last updated: 27/09/2021
EMA/47432/2021 -
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Records of data processing activity for user research for the design of the Union Product Database (PDF/174.33 KB)
First published: 25/01/2021
EMA/549249/2020 -
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Records of data processing activity relating to Slido’s audience interaction tool (public) (PDF/169.05 KB)
First published: 11/01/2021
EMA/631947/2020 -
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Record of data processing activity for the publication of post-employment decisions regarding senior staff (Article 16 of Staff Regulations) (public) (PDF/139.72 KB)
First published: 18/12/2020
EMA/641437/2020 -
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Records of data processing activity for contact details of journalist and other media professionals (public) (PDF/155.07 KB)
First published: 24/11/2020
EMA/416292/2020 -
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Records of data processing activity Regulatory Science Strategy interviews (public) (PDF/137.72 KB)
First published: 21/10/2020
EMA/682461/2019 -
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Records of data processing activity regarding EU Innovation Network (public) (PDF/159.29 KB)
First published: 21/10/2020
EMA/682463/2019 -
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Records of data processing activity for the use of Microsoft Teams and SharePoint Online pilot users (public) (PDF/138.59 KB)
First published: 11/09/2020
EMA/413974/2020 -
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Record of data processing for validation of proof of establishment when natural persons apply for orphan designation or a transfer of an orphan designation (public) (PDF/138.5 KB)
First published: 14/07/2020
EMA/331101/2020 -
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Records of data processing activity (public) in internal audit and consultancy (PDF/137.26 KB)
First published: 13/07/2020
EMA/292019/2020 -
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Records of data processing activity for managing the loaning of Information Centre material (public) (PDF/110.65 KB)
First published: 13/03/2020
EMA/460871/2019 -
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Record of data processing activity relating to personal files (public) (PDF/121.56 KB)
First published: 24/01/2020
Last updated: 24/11/2021
EMA/186487/2019 Version 2 -
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Record of data processing activity relating to staff absences (public) (PDF/107.43 KB)
First published: 24/01/2020
Last updated: 24/11/2021
EMA/405230/2019 Version 2 -
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Record of data processing activity in the context of selection and recruitment procedures (public) (PDF/183.03 KB)
First published: 24/01/2020
Last updated: 24/11/2021
EMA/208341/2019 Version 2 -
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Record of data processing activity relating to trainings (public) (PDF/117.47 KB)
First published: 24/01/2020
Last updated: 13/05/2020
EMA/430522/2019 -
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Record of data processing activity relating to the Non-EU Social security scheme (public) (PDF/119.64 KB)
First published: 24/01/2020
EMA/564581/2019 -
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Record of data processing activity relating to missions (public) (PDF/120.31 KB)
First published: 24/01/2020
EMA/429999/2019 -
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Record of data processing activity relating to SAP Finance (public) (PDF/120.88 KB)
First published: 24/01/2020
EMA/564966/2019 -
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Record of data processing activity relating to working time records (public) (PDF/119.96 KB)
First published: 24/01/2020
EMA/438287/2019 -
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Record of data processing activity relating to pension data (public) (PDF/124.47 KB)
First published: 24/01/2020
EMA/474824/2019 -
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Record of data processing activity relating to legal entity and bank account validation (public) (PDF/123.29 KB)
First published: 24/01/2020
EMA/472281/2019 -
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Record of data processing activity relating to special education allowance (public) (PDF/119.71 KB)
First published: 24/01/2020
EMA/571888/2019 -
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Record of data processing activity relating to honours and decorations (public) (PDF/130.68 KB)
First published: 24/01/2020
EMA/573861/2019 -
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Record of data processing activity relating to contracts database (public) (PDF/119.92 KB)
First published: 24/01/2020
EMA/572058/2019 -
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Record of data processing activity relating to emergency contact details (public) (PDF/120.66 KB)
First published: 24/01/2020
EMA/414540/2019 -
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Record of data processing activity for administrative inquiries and disciplinary proceedings (public) (PDF/157.65 KB)
First published: 24/01/2020
EMA/435083/2019 -
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Record of data processing activity regarding confidential counsellors and informal procedure (public) (PDF/146.22 KB)
First published: 24/01/2020
EMA/437258/2019 -
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Record of data processing activity regarding performance management (public) (PDF/103.23 KB)
First published: 24/01/2020
EMA/408560/2019 -
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Record of data processing activity for pre-employment medical examination (PDF/113.55 KB)
First published: 24/01/2020
EMA/684623/2019 -
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Record of data processing activity regarding annual medical examination (PDF/137.84 KB)
First published: 24/01/2020
EMA/684752/2019 -
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Record of data processing activity regarding consultation with the in-house medical advisor / occupational health physician (PDF/179.78 KB)
First published: 24/01/2020
EMA/684927/2019 -
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Records of data processing activity regarding absences due to illness or accident (public) (PDF/173.97 KB)
First published: 24/01/2020
EMA/686449/2019 -
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Record of data processing activity regarding Enpr-EMA network database (public) (PDF/129.95 KB)
First published: 24/01/2020
Last updated: 20/08/2020
EMA/477283/2019 Version 2 -
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Record of data processing activity relating to requests for information (public) (PDF/109.85 KB)
First published: 24/01/2020
Last updated: 26/05/2020
EMA/383047/2019 -
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Record of data processing activity relating to requests for access to documents (public) (PDF/107.16 KB)
First published: 24/01/2020
Last updated: 26/05/2020
EMA/383048/2019 -
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Record of data processing activity relating to first aid records (public) (PDF/127.95 KB)
First published: 24/01/2020
EMA/513791/2019 -
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Record of data processing activity regarding visitor management (public) (PDF/148.31 KB)
First published: 24/01/2020
EMA/416765/2019 -
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Record of data processing activity relating to the filemaker security database for staff vehicles/bicycles and lost/found property (public) (PDF/140.64 KB)
First published: 24/01/2020
Last updated: 18/11/2022
EMA/417023/2019 Version 2 -
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Record of data processing activity relating to Security Access Control System (public) (PDF/158.89 KB)
First published: 24/01/2020
Last updated: 13/12/2022
EMA/36991/2021 -
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Record of data processing activity relating to managed print services (public) (PDF/181.92 KB)
First published: 24/01/2020
Last updated: 27/09/2021
EMA/518496/2019 -
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Records of data processing activity relating to the switchboard recording system (public) (PDF/128.31 KB)
First published: 24/01/2020
Last updated: 24/06/2022
EMA/535220/2021 -
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Record of data processing activity regarding EMA Account Management System (public) (PDF/118.14 KB)
First published: 24/01/2020
Last updated: 16/09/2020
EMA/676166/2019 Version 2 -
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Record of data processing activity for reporting fraud and irregularities (public) (PDF/134.17 KB)
First published: 24/01/2020
EMA/671394/2019 -
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Record of data processing activity regarding EMA Service Desk Portal (public) (PDF/116.48 KB)
First published: 24/01/2020
EMA/672819/2019 -
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Record of data processing activity for EudraVigilance (public) (PDF/145.91 KB)
First published: 24/01/2020
Last updated: 15/07/2022
EMA/336722/2019 -
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Record of data processing activity for EMA Experts database and Handling of Declarations of Interests and CVs of scientific committees’ members and experts (public) (PDF/138.31 KB)
First published: 24/01/2020
Last updated: 29/07/2021
EMA/431511/2019 -
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Record of data processing activity regarding European Network of Centres for Pharmacoepidemiology and Pharmacovigilance (ENCePP) Resource Database (public) (PDF/139.24 KB)
First published: 24/01/2020
Last updated: 11/08/2020
EMA/463506/2019 -
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Records of data processing activity regarding the European Union electronic Register of Post-Authorisation Studies (EU PAS Register) (public) (PDF/115.62 KB)
First published: 24/01/2020
Last updated: 11/08/2020
EMA/463507/2019 -
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Record of data processing activity for handling of reports of alleged improprieties from external sources (public) (PDF/140.07 KB)
First published: 24/01/2020
EMA/436421/2019 -
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Records of data processing activity relating to the European Pharmacovigilance Issues Tracking Tool (public) (PDF/145.5 KB)
First published: 24/01/2020
EMA/478558/2019 -
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Record of data processing activity relating to public hearings (public) (PDF/148.53 KB)
First published: 24/01/2020
EMA/464248/2019 -
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Record of data processing activity for individual experts stakeholder database (public) (PDF/129.58 KB)
First published: 24/01/2020
EMA/637643/2019 -
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Record of data processing activity for organisation of meetings and events (public) (PDF/138.08 KB)
First published: 24/01/2020
EMA/460875/2019 -
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Record of data-processing activity for public and targeted consultations (public) (PDF/122.71 KB)
First published: 24/01/2020
EMA/621816/2019 -
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Record of data processing activity for the Small and Medium Enterprises Office (SME office) activities (PDF/155.18 KB)
First published: 24/01/2020
Last updated: 25/05/2020
EMA/420350/2019 -
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Record of data processing activity for usability testing exercises (PDF/128.63 KB)
First published: 24/01/2020
EMA/589513/2019