Getting involved

Healthcare professionals are involved in a wide range of European Medicines Agency (EMA) activities.

EMA interacts with general practitioners, nurses, hospital and community pharmacists, specialist doctors and representatives of learned societies.

Healthcare professionals are involved as either representatives of European Union (EU) healthcare professionals' organisations, representatives of their own organisations or as individual experts, depending on the nature of the activity.

Overview of healthcare professionals' involvement along the medicines lifecycle at EMA

Healthcare professionals can get involved in every aspect of the regulatory lifecycle of a medicine from pre-submission and evaluation through to post-authorisation.

Getting involved by representing an organisation

Any not-for-profit organisation that fulfils the following eligibility criteria is welcome to express its interest in getting involved in the work of EMA:

• legitimacy, with statutes registered in the EU;
• clear mission and objectives with an interest in medicines;
• being representative of healthcare professionals throughout the EU;
• adequate structure and consultation modalities;
• transparency.

For full details, see:

• Criteria to be fulfilled by patient, consumer and healthcare professional organisations involved in European Medicines Agency (EMA) activities
• Assessment of patient, consumer and healthcare professional organisations' compliance with EMA eligibility criteria

Interested organisations should fill in the following application form and send it to EMA together with any supporting information. The Agency welcomes applications at any time and will send an acknowledgment of receipt after receiving the application:

• Application form for the involvement of healthcare professionals' organisations in the activities of the European Medicines Agency

EMA will inform all organisations of the outcome of the evaluation of their application. EMA publishes information on eligible organisations on Eligible healthcare professionals' organisations.

Eligibility is re-assessed annually. For more information, see;

• Webinar for annual confirmation of eligibility
• Sample eligbility form - Healthcare professionals

Getting involved as an individual expert

Individual healthcare professionals, as specialists in their area, contribute their clinical expertise directly into scientific regulatory discussions. EMA contacts experts primarily via its network of eligible organisations. However, individuals interested in working with EMA can also be included in the individuals’ stakeholder database, by completing the online registration form at:

• Involvement in EMA activities: registration for interested individuals

Forms prior to involvement

All experts, including healthcare professionals' representatives, need to complete certain forms before they can be involved in specific Agency's activities, in particular those related to the assessment of medicines. These forms include the:

• declaration-of-interests and confidentiality-agreement form: EMA has a robust conflicts of interests policy to ensure that experts participating in the Agency's activities have no interests in the pharmaceutical industry that could affect their impartiality. As part of this policy, all patient and consumer representatives working with the Agency must complete a public declaration of interests and confidentiality form.
• expert-nomination form and e-curriculum vitae (e-CV): All experts need to complete a nomination form and electronic curriculum vitae.

For more information and guidance on filling in the forms, see:

• Guidance for submission and validation of electronic declaration of interests and electronic curriculum vitae